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Wholesale and distribution
A concept for reading supplier invoices automatically, matching them to purchase orders, and sending only the exceptions to a person.
Concept project
A worked design exploration, not a client engagement. The business described is hypothetical and no results are claimed.
The challenge
Consider a distributor receiving hundreds of supplier invoices a week as PDFs in different layouts. An accounts assistant types each one into the accounting system and checks it against the purchase order by hand.
Approach
Label a few hundred real invoices so accuracy can be measured.
Use a model to extract fields, with per-field confidence.
Matched invoices go to accounting; mismatches and low-confidence fields go to a person.
Corrections expand the evaluation set and guide improvements.
Solution design
Suppliers send invoices to one address.
A clean interface highlighting only the fields that need attention.
Invoice, purchase order and delivery note compared automatically.
Every extraction, correction and approval recorded.
Goals we would measure against
Design goals for a concept — not results from a real deployment.
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